Expense Management

Overview

The Expense Management add-on is a powerful tool for the Accounting department and the Board of Directors to track cash outflows. From employees requesting travel advances to approving equipment purchases, everything is digitized.

Key Features

• Payment/Advance Request Workflow: Employees create requests on the app, attaching receipt images. Approval flows automatically route to Managers and Accounting.
• Budget Control: Set monthly/quarterly budget limits for each department or project. The system auto-alerts when limits are exceeded.
• OCR Invoice Matching: Applies AI to scan tax invoice images, automatically extracting VAT numbers, amounts, and dates to prevent data entry errors.
• Cash Flow Analysis Reports: Visual charts to track expense breakdown and identify departments consuming the most budget.

Benefits

Bring transparency to all expenses. Shorten payment processing times for employees. Allow Management to intervene promptly if spending exceeds plans.