Manually Editing Attendance When an Employee Forgets to Check In/Out

When Is a Manual Edit Needed?

In real-world operations, employees may forget to check in, lose network connectivity, or have their device run out of battery right at check-out time. Managers have permission to edit attendance records directly on the web dashboard to ensure accurate data before payroll is calculated.

Steps to Follow

1. Go to Work Oversight → Timesheet and find the employee and date to edit.
2. Click that day's data cell and select Edit.
3. Re-enter the correct check-in/check-out times, optionally noting the reason for the edit (e.g. "Employee forgot to check out, confirmed via security camera").
4. Save — the record will be marked as "manually edited" to distinguish it from automatic attendance data.

Change History

Every manual edit is logged (audit trail) with who made the change, when, and what was changed, ensuring transparency in case of attendance/payroll disputes with employees.

Note: Only edit the timesheet before that period's payroll is locked — after locking, any attendance changes must be handled in the next pay period or manually adjusted on the pay slip.